M·01
Tasks, meetings, working time
Tasks with priority and deadline, a board, meetings and team attendance, and time tracked against tasks with a monthly report.
The core of Konik System: CRM and your company's AI assistantClients, tasks, email and invoices. One system for the whole team._
Konik CRM brings together what today sits in five different programs: clients, tasks, email, meetings and invoices. Konik Cortex (Second Brain) is an AI assistant that works on this data and sees only what the person asking is allowed to see. Every AI call goes into a log.
Stage 01 · Chaos01 / 03
02 · Problem · Diagnosis
A client calls and you start searching: email, a spreadsheet, a salesperson's phone.
Every program works, but none of them knows the client's full history. Before we propose a system, we ask four questions. They are the same ones the Diagnosis starts with.
What you see
Client data is in the CRM, emails in inboxes, invoices in the accounting software and tasks in people's heads. Nobody sees the whole picture.
How it feels
When someone is off sick or leaves, their knowledge of clients goes with them. Everything ends up back on your desk anyway.
How it should be
Company knowledge should belong to the company: in one place, with access based on role, not on who happens to remember.
[ 4 Diagnosis questions ]S · P · I · N
- SituationHow many programs does your team use today to record clients, tasks, emails and invoices?
- ProblemHow often does someone go looking for information that only one person has?
- ImpactWhat happens to your clients when a salesperson leaves or goes on holiday?
- NeedWhat would change if everyone on the team could see a client's history in one place, within the limits of their role?
When client data, emails and invoices are spread across five programs, I want one system for the whole team, so that nothing gets lost between people.
You are not buying another per-seat licence or an AI chat for everything. You are buying order: one place for your team's work and an assistant that stays within permissions and leaves a trail.
01 · Chaos02 · Integration
Stage 02 · Integration02 / 03
03 · How it works · Flow
From Diagnosis to daily work. At every step you know who does it.
This is how implementation and daily work in Konik CRM look, based on the system's code and documentation. The system enforces permissions, Cortex helps, and a person approves changes to the data.
Diagnosis and scope
HumanWe agree which modules you need: sales and leads, email, meetings, invoices, documents, company knowledge. Scope and dates go into the Implementation Card.
Installation with the modules you chose
SystemThe installation contains only the modules in your scope. Permissions are checked by the database on the server, not just on screen. Items someone has no access to are hidden and protected.
Data import
SystemWe load clients and tasks from a spreadsheet, with no retyping by hand.
Your team's daily work
HumanTasks, a board, meetings and video calls with client context, email connected to your mailbox, and invoices through KSeF (Poland's National e-Invoicing System). On desktop and on your phone.
Asking Cortex
AI agentCortex looks for answers in CRM data (clients, tasks, messages, leads) with the permissions of the person asking, and shows what it used.
AI log
SystemEvery AI call goes into the log, without the content of the conversation. If the log entry fails, the AI task does not run.
Approving changes
HumanA client note suggested by the AI assistant is saved only by the account owner in the CRM. A person sends each email with a button, even when the draft was dictated by voice.
Kill switch
HumanAn administrator can pause Cortex with a single switch in the Agent Centre. A paused assistant makes no calls at all.
The AI assistant in the CRM suggests and prompts, but sending an email and saving a client note both need a person. That is how the code works, not just what the terms say.
04 · Modules
What Konik CRM and Konik Cortex do.
The modules share one database: clients, tasks, email, meetings, invoices and company knowledge.
M·02
Email in the CRM
Your mailbox inside the CRM, with background sync and sending that does not block your work. The mailbox password is stored encrypted and never goes back to the browser.
M·03
Video calls with context
A video call linked to a client, a lead or a team, including guests from outside the CRM.
M·04
Roles and permissions
Everyone sees what their role allows. Permissions have also been checked for users from an external company.
M·05
Invoices through KSeF
Issuing and receiving invoices in KSeF, with error handling and retries. One tax ID (NIP) is included in every package.
M·06
Konik Connect
Connect ChatGPT, Claude or another AI app to the CRM. The AI reads data within the scope you agree to; it can only suggest client notes.
M·07
Cortex Workspace and AI log
Conversations with Cortex, a task queue that keeps running after you close the browser, private memory and a log of every AI call.
M·08
Voice control
Tasks, reminders and email drafts by voice. Commands of up to 15 seconds are recognised on the Konik System server and the recording is not stored. Data changes only after you press 'Approve'.
M·09
Cortex answers with a source
With each answer, Cortex gives the document it came from, so you can open it and check.
M·10
Second Brain in the client portal
Company knowledge available in the client portal, within the permissions of the person asking.
System components · descriptions
05 · Rules · System limits
Limits written into the code.
In the CRM and Cortex we do not cite methods from books, because the code does not use any. What it does have are rules for working with AI that the system enforces. Each one has a source.
Z·01
AI sees as much as the person asking
Cortex uses CRM data with the user's permissions. Access to leads is checked again on the server side.
Z·02
A trail without content
Every AI call is in the AI log, but without the content of the conversation. If the log entry is missing, the AI task does not run.
Z·03
A person sends and saves
A person sends each email with a button. A client note suggested by AI is saved by the account owner. A voice command changes data only after 'Approve'.
Z·04
Voice without recordings
A voice command lasts at most 15 seconds and is recognised on the Konik System server. The recording is never written to disk or to the database.
02 · Integration03 · Awakening
06 · Proof · Case studies
We run on it ourselves.
We publish descriptions of CRM implementations at clients only with figures that have a period, a source and the client's consent.
The Konik System team runs its daily work in Konik CRM: tasks, email, meetings and KSeF invoices. We test every change to the system on ourselves first.
Case studies on Konik CRM · Konik Cortex
Filter case studies →07 · Pricing · Net
Prices from the price list. No asterisks, no crossed-out prices.
You start with the Diagnosis, which tells you which package makes sense. You pay for implementation once and a monthly fee for maintenance and modules.
Step 1 · entry
Konik System Diagnosis
from €552 net (from €678.96 gross)
Interview, review of processes and systems, classification of AI systems under the AI Act (EU AI Act) and a report with recommendations. Credited in full towards implementation.
Book a DiagnosisKonik CRM + Konik Cortex packages
implementation + monthly fee| Stęp (Walk) | from €5,430 net (from €6,678.90 gross) + from €711 net (from €874.53 gross) |
|---|---|
| Kłus (Trot) | from €10,518 net (from €12,937.14 gross) + from €1,077 net (from €1,324.71 gross) |
| Galop (Canter) | from €20,691 net (from €25,449.93 gross) + from €2,292 net (from €2,819.16 gross) |
| Cwał (Gallop) | from €36,090 net (from €44,390.70 gross) + from €4,263 net (from €5,243.49 gross) |
- Stęp (Walk): 1 seat · Cortex Stęp, landing page with data for AI, CRM start; from the 2nd seat add-on from €69/seat net (€84.87 gross); 50 GB of data storage
- Kłus (Trot): 2 to 3 seats · strategy, tone of voice, key visual, website up to 5 subpages, CRM with import; from the 4th seat add-on from €69/seat net (€84.87 gross); 100 GB of data storage
- Galop (Canter): 4 to 15 seats · Cortex Galop, full strategy, CRM with automations; from the 16th seat add-on from €69/seat net (€84.87 gross); 200 GB of data storage
- Cwał (Gallop): 16 to 50 seats · Cortex Cwał, online shop or website with integrations, CRM with ERP, AI oversight; monthly fee covers up to 20 seats, from the 21st add-on from €69/seat net (€84.87 gross); from the 51st seat, implementation in stages, module by module, custom quote; 400 GB of data storage
Complete Konik System
every system in one implementation · implementation + monthly fee| Kłus (Trot) | from €20,922 net (from €25,734.06 gross) + from €2,682 net (from €3,298.86 gross) |
|---|---|
| Galop (Canter) | from €37,533 net (from €46,165.59 gross) + from €4,332 net (from €5,328.36 gross) |
| Cwał (Gallop) | from €52,545 net (from €64,630.35 gross) + from €7,035 net (from €8,653.05 gross) |
- Kłus (Trot): 2 to 3 seats, from the 4th add-on from €69/seat net (€84.87 gross) · Kłus package, RevOS Kłus with strategies, Tax, Fin, HR, Recru, Lex, Auto-Quoting LITE, FAQ chatbot, transcription, support with hosting; voicebot as an option
- Galop (Canter): 4 to 15 seats, from the 16th add-on from €69/seat net (€84.87 gross) · Galop package, RevOS Galop, Tax, Fin, HR, Recru, Lex, Auto-Quoting LITE, chatbot with CRM, dedicated agent, transcription, full support; voicebot as an option
- Cwał (Gallop): 16 to 50 seats, monthly fee covers up to 20, from the 21st add-on from €69/seat net (€84.87 gross) · Cwał package, RevOS Cwał, Tax, Fin, HR for up to 50 people, Recru, Lex, Auto-Quoting, chatbot with CRM, dedicated agent, transcription, full support; voicebot as an option; Enterprise above 50 seats
Konik Cortex on its own
implementation + monthly fee| Cortex Galop (Canter) | from €2,292 net (from €2,819.16 gross) + from €276 net (from €339.48 gross) |
|---|---|
| Cortex Cwał (Gallop) | from €3,438 net (from €4,228.74 gross) + from €471 net (from €579.33 gross) |
- Cortex Galop (Canter): up to 10 people
- Cortex Cwał (Gallop): up to 25 people; each additional person from €21/month net (€25.83 gross)
- Konik CRM and Konik Cortex stay with you permanently once implementation is paid for. Modules are paid by a monthly fee.
- Konik Tax for one tax ID (NIP) and Konik Fin are included in every package.
- The AI usage limit is set out in the Implementation Card. Above the limit, you either pay extra with your consent or usage is paused.
- Other AI models (Gemini, Grok, Perplexity) are switched on only at your written request, for an extra fee.
Offer for businesses (B2B). Prices are in euros, shown net and gross (23% VAT). The price list is for information only and is not an offer within the meaning of Article 66 § 1 of the Polish Civil Code. Scope and deadlines are set out in the Implementation Card.source · Konik System price list v5.4.2 (from 29 October 2026)
All systems and the Complete system on one page, with prices from, in EUR.
08 · FAQ · Final objections
Questions people ask before they decide.
Cortex works on your company's data in the CRM and sees only what the person asking is allowed to see. Every AI call goes into the AI log, and an administrator can pause Cortex with a single switch. Cortex shows the source with each answer.
We do not make that statement on this website until we have confirmed it against our contracts with model providers and written it into our contract with you. Today, Anthropic (Claude) is used by default. Any other provider stays switched off until a consent is signed, and its terms, including on training with data, are reviewed by a lawyer and the data protection officer.
We load clients and tasks from a spreadsheet, and this import has been tested. From another CRM, an export to a spreadsheet is usually enough. Exactly what we move, and in what order, is agreed during the Diagnosis.
Yes. Konik CRM and Konik Cortex stay with you permanently once implementation is paid for. Modules, maintenance and support are paid by a monthly fee.
Yes, the CRM runs in your phone's browser. The layout is designed for screens from 390 pixels wide.
Yes: opening views, tasks, reminders and email drafts. A command lasts up to 15 seconds and is recognised on the Konik System server, and the recording is not stored. Data changes only after you press 'Approve', and you send emails with a button.
Packages: Stęp from €5,430 net (€6,678.90 gross) + from €711/month net (€874.53 gross), Kłus from €10,518 net (€12,937.14 gross) + from €1,077/month net (€1,324.71 gross), Galop from €20,691 net (€25,449.93 gross) + from €2,292/month net (€2,819.16 gross), Cwał from €36,090 net (€44,390.70 gross) + from €4,263/month net (€5,243.49 gross). Cortex on its own: Cortex Galop (up to 10 people) from €2,292 net (€2,819.16 gross) + from €276/month net (€339.48 gross), Cortex Cwał (up to 25 people) from €3,438 net (€4,228.74 gross) + from €471/month net (€579.33 gross). Prices are shown net and gross (23% VAT). We start with a Diagnosis from €552 net (€678.96 gross), credited in full towards implementation.
It depends on the scope and the number of modules. After the Diagnosis, we write the scope and go-live dates into the Implementation Card. We do not give rough guesses.
Prices are shown net and gross (23% VAT). Not an offer (Article 66 § 1 of the Polish Civil Code). Only an individual offer or agreement is binding.
09 · Diagnosis · One decision
Let's start with a Diagnosis.
Leave your details. We will call you back within one working day to arrange your Diagnosis: a conversation, a review of processes and systems, and a written report. From €552 net (€678.96 gross), credited in full towards implementation. You do not need to sign anything before we talk.
Prices are shown net and gross (23% VAT). Not an offer (Article 66 § 1 of the Polish Civil Code). Only an individual offer or agreement is binding.