M·01
Staff records
Employees and contractors on employment, B2B, mandate and specific-work contracts. Every entry has a version history.
source · Konik HR module description
HR in Konik CRMHR without spreadsheets. Leave, deadlines and HR processes run themselves._
Konik HR keeps records of employees and contractors, leave requests with approval, and deadlines for medical checks, health and safety training and contracts. Hiring, role changes and departures each have a checklist. The system reminds you of every step, so nothing depends on someone's memory.
Stage 01 · Chaos01 / 03
02 · Problem · Diagnosis
Leave in a spreadsheet, deadlines in a calendar, contracts in a binder.
Each of these is a small job until you have to track them all separately. Who is on leave, when a contract ends, who still has access to a former employee's mailbox. We start with four questions that we also ask in the Diagnosis.
What you see
Leave requests arrive by email and someone counts the balance in a spreadsheet. Your accounting firm gets absence data in different formats.
How it feels
You track medical checks, safety training and contract end dates from memory. Every new hire and every departure is a list of tasks someone can miss.
How it should be
HR lives in the same system as clients and tasks. The system reminds you of deadlines, and every HR process has a checklist and a person in charge.
[ 4 Diagnosis questions ]S · P · I · N
- SituationWhere are your staff records, leave requests and medical check dates today?
- ProblemHow often each month does someone ask who is on leave or how many days they have left?
- ImpactWhat happens when a periodic medical check is missed or a former employee still has access to your systems?
- NeedWhat would change if leave, deadlines and HR processes were tracked in the CRM, next to the team's tasks?
When HR matters sit in spreadsheets, emails and someone's memory, I want to have staff records, leave, deadlines and HR processes in one system, so that no deadline slips and every hire and departure follows the same steps.
You are not buying payroll software. Payroll stays in your payroll program or with your accounting firm. You are buying order in staff records, leave and deadlines.
01 · Chaos02 · Integration
Stage 02 · Integration02 / 03
03 · How it works · Flow
From day one to the last day. At every step you know who does it.
This is how Konik HR works. The system keeps the order and the deadlines. People make the decisions about people.
Staff record
HumanHR creates the record: type of engagement, position, manager, contract and probation dates, working hours, emergency contact. Every change stays in the version history.
Leave request
HumanThe employee submits a request. The manager or HR approves it, and nobody approves their own. The balance updates automatically, and a sick note carries no diagnosis.
Team calendar
SystemOthers see only "absent" in the calendar, with no reason. The system warns about clashes with tasks and meetings.
New hire
SystemA person hired through Konik Recru or added by hand gets a starter checklist. The checklist becomes CRM tasks for the right people, and a printable report closes it.
Role change
HumanHR starts the checklist for the new role. Tasks go to the people who need to change permissions, equipment and documents.
Deadlines and reminders
SystemMedical checks, safety training, end of probation and contract end: reminders 30, 14 and 3 days ahead as CRM tasks.
Leaving the team
HumanA departure stays confidential until it is announced. The team cannot see the tasks, and the system builds a list of access rights to revoke.
Every HR decision has an author and a log entry that cannot be changed. It can only be added to.
04 · Modules
What Konik HR does.
Konik HR runs in Konik CRM, on the same data as tasks, the calendar and Konik Recru.
M·02
Leave and absence
Requests with approval, balance based on working hours, leave on demand, warnings about clashes with tasks and meetings.
source · Konik HR module description
M·03
Medical, safety and contract deadlines
Reminders 30, 14 and 3 days ahead go as tasks to the person responsible.
source · Konik HR module description
M·04
HR processes
Hiring, role changes and departures as checklists. Steps become CRM tasks, and a report closes each process.
source · Konik HR module description
M·05
Access to revoke
When someone leaves, the system lists the accounts and access rights to revoke, based on the modules that person used.
source · Konik HR module description
M·06
Confidential HR files
Employee documents are visible only to named people.
source · Konik HR module description
M·07
Permissions in the database
HR and management see everything, a manager sees their own team without sensitive data, and an employee sees only their own data. The database enforces this.
source · Konik HR module description
M·08
HR reports
Reports for management and an absence report for your accounting firm.
source · Konik HR module description
05 · Rules · System limits
The rules Konik HR enforces.
HR data is sensitive. That is why access, approvals and records follow clear rules.
Z·01
Nobody approves their own leave
The manager or HR approves each request. The team sees only "absent", with no reason.
source · Konik HR module description
Z·02
Sensitive data is encrypted
National ID numbers (PESEL), home addresses and bank account numbers are encrypted in the database. Without the key, the system cannot write or read these fields.
source · Konik HR module description
Z·03
HR data stays with you
AI does not send HR data to any cloud model.
source · Konik HR module description
Z·04
Konik HR does not run payroll
Payroll stays in your payroll program or with your accounting firm. Konik HR sends them the absence report.
source · Konik HR module description
Z·05
An append-only log
Every HR decision has an author and a date. Entries cannot be changed or deleted.
source · Konik HR module description
02 · Integration03 · Awakening
06 · Proof · Case studies
First for us, then for clients.
We publish Konik HR client case studies only with figures, the period, the source and the client's consent.
Konik HR runs in our own Konik CRM.
07 · Pricing · Net
Prices are in the Stable. Scope is set in the Diagnosis.
Prices for all Konik System products, net and gross, are listed in the Stable. In the Diagnosis we look at how you handle staff records, leave and deadlines today, then you get the scope in writing.
- The scope of your Konik HR implementation is set out after the Diagnosis, in the Implementation Card.
- Employee data belongs to you.
Offer for businesses (B2B). Prices in the Stable are shown net and gross (23% VAT). The price list is for information only and is not an offer within the meaning of Article 66 § 1 of the Polish Civil Code. The contract is binding.source · Konik System Stable
All systems and the Complete system on one page, with prices from, in EUR.
08 · FAQ · Final objections
Questions people ask before they decide.
With a Konik System Diagnosis: a conversation, a review of your processes and systems, classification of your AI systems under the EU AI Act and a report with recommendations. The report says which HR processes to move to Konik HR first.
No. Konik HR handles staff records, leave, deadlines and HR processes. Payroll stays in your payroll program or with your accounting firm, which receives the absence report.
Yes. Records cover employment contracts, B2B, mandate contracts and contracts for specific work. Each person's record shows the type of engagement.
HR and management see the records, a manager sees only their own team without sensitive data, and an employee sees only their own data. The database checks the permissions.
HR starts the checklist. The tasks stay confidential until the departure is announced. The system lists the accounts and access rights to revoke, and a report closes the process.
HR data is not sent to any cloud AI model. Sensitive data such as national ID and bank account numbers is encrypted in the database.
09 · Diagnosis · One decision
Let's start with a Diagnosis.
Leave your details. We will call you back within one working day and set a date for the Diagnosis: a conversation, a review of your processes and systems, and a written report.